Career Opportunities

The Community Foundation for McHenry County (CFMC) begins its 23^rd year and we are humbled by the legacy that has been established. As we launch into the next chapter of CFMC’s history, we are committed to honoring that legacy and to the continued betterment of McHenry County. In doing so, we welcomed four new board members and now seek to add a few dedicated and experienced professionals to join The Foundation’s staff.

Confidential letters of interest and resumes can be submitted directly to the Executive Director, Amy Hernon, at [email protected].

We are looking to fill the following positions:

The Director of Philanthropy creates and oversees a strategic approach to all fundraising, focused on managing and building existing donor relationships and on identifying and cultivating prospective donor relationships. The position is responsible for all development efforts at The Community Foundation for McHenry County (CFMC), including all fundraising, donor relations and donor services, as well as marketing and communications.

This position will work closely with the Executive Director and the Development Committee of the Board of Directors to ensure their understanding of The Foundation’s policies and strategic initiatives and direction.

Hours of work are 40 hours per week to be regularly scheduled on weekdays between 8:00 a.m. and 5:00 p.m. with flexible hours on required meeting/event days. Full benefits.

Primary Responsibilities

Fundraising

• In collaboration with the Executive Director and Development Committee, creates a comprehensive fundraising plan focused on major and planned gifts.
• Oversees broad-based annual giving initiatives to increases revenue and support the strategic messaging of The Foundation.
• Working with the Executive Director and Associate Director, leads cultivation, stewardship, and solicitation efforts of a portfolio of 150 current and prospective donors with a focus on strategies to help them achieve their short- and long-range charitable goals.
• Working with the Associate Director develops a complete understanding of giving vehicles (planned giving, donor advised funds, etc.) in order to appropriately solicit and accept gifts.
• Strengthens and expands existing “giving societies”.
• Working with the Philanthropy Center committee, develops and implements programs that support the strategic development efforts of CFMC.

Donor Relations

• Works with the Manager of Finance and Operations to distribute quarterly fund statements to fund advisors.
• Understands fund types and regulations to ensure funds are appropriately maintained in The Foundation’s software system.
• Develops and coordinate donor stewardship events and donor cultivation events.
• Produces acknowledgement letters and donor welcome packets.
• Develops a strategic donor recognition and engagement plan.

Marketing and Communications

• Develops a comprehensive communication plan that incorporates all audiences: existing donors, prospective donors, and community partners.
• Working with the Executive Director and Development Committee creates fundraising collateral (case statements, donor stories, planned giving, educational pieces, etc.)
• Manages all Foundation marketing activities, including social media, press releases, community engagement events, etc.

Foundation Leadership

• Working with the Executive Director, review and update Foundation policies and procedures that pertain to fundraising—such as the Gift Acceptance Policy and Fund Policy.
• Is part of the Philanthropy Center Committee and the Development Committee.
• Maintains familiarity with all Foundation policies and procedures.
• Produces monthly fundraising reports for the Executive Director and the Board of Directors.

Database Management

• Utilizes the Foundant donor database for all donor relations and fundraising activities and reporting.
• Become the staff expert on the Foundant donor database to ensure accurate record keeping and donor support infrastructure is in place.
• Responsible for donor and prospect data integrity, through the development of database guidelines.

Qualifications/Requirements

• College degree required.
• Minimum seven to ten years of direct fundraising/development experience for a nonprofit organization, including personal solicitations.
• Extensive experience in volunteer management, events, and donor relations.
• Excellent interpersonal skills and ability to work with donors, volunteers, and staff.
• Excellent communication skills (written and verbal).
• High level of computer proficiency (Windows, Access, Word, Outlook, PowerPoint, Google suite).
• Ability to juggle multiple tasks well and prioritize work.
• Strong professionalism, ability to handle assignments with accuracy and confidentiality.
• Strong organizational skills and keen attention to detail.

The Director of Finance maintains the financial integrity of The Community Foundation for McHenry County (CFMC) by ensuring the accurate and timely accounting of finances and investments according to federal standards, and the policies and procedures developed by the Board of Directors. This position is either directly responsible for, or provides oversight for, all financial management functions at CFMC, including all accounting functions, monthly statements and reports, fund administration, budgets, and the audit. Additionally, this position is the lead staff expert of the Foundant CommunitySuite software and database.

Hours of work are 15 - 20 hours per week.

Primary Responsibilities

Financial Management

• Finalize month end closing and monthly financial reports, with clear understanding of the results.
• Serve as lead staff support to the Finance Committee: providing timely and accurate monthly financial statements for their review and approval, and provide analysis of key variances.
• Provide long range financial forecasts for the Executive Director and Board of Directors
• Leads in the development and preparation of annual operating budget, including long range planning.
• Prepare for and manage the annual audit, providing requested schedules, documents, and files. Ensure completion of all financial reporting required by federal, state or local government entities.
• Oversee all accounting functions: review expenditures, quarterly fees and general ledger entries; review and monitor timely account and general ledger reconciliations and financial statement reporting. Manage cash requirements to ensure adequate funds to cover obligations. Manage payroll, employee benefits, accounts/grants payable, donations and other receivables, fixed asset and depreciation schedule activities.
• Reconcile donations.
• Co-Supervise Manager of Finance and Operations on all financial management responsibilities, and support their understanding and advancement.

Investment and Funds Management

• Calculate and update each Fund’s available-to-spend/distribute amounts on an annual basis and assess quarterly fees per the Investment Policy.
• Reconcile monthly investment statements to general ledger; complete investment revenue and fee projections, ensure generally accepted accounting principles (GAAP) are applied in all transactions.
• Serves as primary contact and works closely with CFMC’s investment advisor, custodian and mangers.
• Monitors cash flow requirements and manages Foundation cash to maximize investment opportunities. Implements instructions for asset management, including working with the Investment Sub-Committee to execute transactions of the portfolio as approved by the Finance Committee
• Ensure that all contributions are deposited with financial institutions or investment managers, credited to the proper funds, and administered according to fund agreements and Foundation policies.
• Assist with grant and scholarship budgeting and reporting, fund audits and other financial analysis as needed.

Administration

• Become The Foundation’s staff expert of the Foundant CommunitySuite software and database and lead the implementation of improvements and upgrades. Performing periodic reviews/audits of the database to ensure records are being updated and properly maintained.
• Working with the Executive Director maintain financial internal controls and procedures for The Foundation, including identifying and correcting process, procedures, and internal control improvements as needed.
• Serve as a member of the CFMC leadership team, assist with identifying and resolving key strategic issues or changes with the organization.

Qualifications/Requirements

• CPA highly preferred.
• Degree in accounting required. Graduate degree a plus.
• Seasoned professional with a minimum of 10-15 years of fund and/or investment accounting experience.
• Proficiency in GAAP and fund accounting, and knowledge of FASB and IRS regulations/standards as they apply to nonprofit agencies.
• Experience with Foundant highly desired.
• Aptitude to learn new software programs quickly and excellent computer skills.
• Experience in and knowledge of the nonprofit sector, foundations, and investment management.

The Manager of Finance and Operations plays a vital role across program areas with broad responsibilities including bookkeeping, office operations, and project support of The Community Foundation for McHenry County (CFMC).

Hours of work are 40 hours per week to be regularly scheduled on weekdays between 8:00 a.m. and 5:00 p.m. with flexible hours on required meeting/event days. Full benefits.

Primary Responsibilities

Bookkeeping and Database Management

• Perform bookkeeping functions such as creating vouchers, cutting checks, handling deposits, reviewing accounts, and other tasks.
• Process, verify and maintain accounts payable, accounts receivable and associated records.
• Responsible for credit card and expense report processing, payments and reconciliations.
• Handle donor and advisor inquiry calls regarding Fund information needs.
• Process gift acknowledgements and notification of gifts, when appropriate.
• Maintain and process bi-monthly payroll, together with associated records and reports.
• Reconcile bank and investment accounts and other balance sheet accounts.
• Prepare and distribute fund statements and other financial information to fund holders.
• Assist staff with Foundation grant processes – coordinating payments, monitoring completion of requirements by grantees, crediting grants to funds as appropriate, processing donor-advised spending requests.
• Collaborate with Executive Director on fundraising reports as requested.
• Other accounting and bookkeeping duties as assigned.

Administration of Operations

• Maintain and renew long-term contracts and consultant contracts.
• Manage the purchases of and maintenance of the building, office equipment, services, including research and recommend vendor sources.
• Monitor and purchase all office supplies.
• Manage employee time-studies.
• Responsible for general building maintenance needs.
• Assist with mailings and other special communications projects—Fund statements, Donor Renewal letters, etc
• Daily Mail
• Any and all other duties as assigned.

Qualifications/Requirements

• Minimum three to five (3-5) years of related experience
• Excellent interpersonal skills and ability to work with donors, volunteers and staff.
• Excellent communication skills (written and verbal)
• High level of computer proficiency (Windows, Access, Word, Outlook, Powerpoint, Google suite))
• Ability to learn finance and accounting software—Foundant.
• Ability to juggle multiple tasks well and prioritize work
• Strong professionalism, ability to handle assignments with full accuracy and confidentiality.
• Strong organizational and attention to detail skills.